How much does ProWorkflow cost?

Professional is $20 per user per month and Advanced $30, both paid monthly, with about 10% off annually and an introductory offer of $18 and $29 displayed. Enterprise is contact-sales.

Does ProWorkflow include invoicing?

Not on Professional, where quoting and invoicing are $10 add-ons each. Both are free on the Advanced plan at $30 per user per month.

Is there a minimum number of users on ProWorkflow?

Professional starts at one user with no upper limit. Advanced requires a minimum of five users.

Does ProWorkflow have a free plan?

No. There is a 30-day free trial with no credit card required, and free onboarding with a specialist on every paid plan.

How much does ProWorkflow cost?

ProWorkflow starts at $20/user/mo as a flat monthly price. We verified this against the vendor's pricing page; see "What we checked" below for the date.

Does ProWorkflow have a free plan?

No free plan is listed on the vendor's pricing page. ProWorkflow is sold as a paid subscription.

What are the main drawbacks of ProWorkflow?

The trade-offs we noted: Quoting and invoicing cost extra on Professional; Advanced requires a minimum of five users; No free tier at any level.

When should you not use ProWorkflow?

Skip ProWorkflow if: You picked Professional for the price but need quoting and invoicing — those are $10 each on top; You are a team of fewer than five and want Advanced, which lists a 5+ user minimum; You want to try before committing budget: there is no free tier, only a 30-day trial.

Project Management

ProWorkflow

Project management software.

What it is

ProWorkflow is a project, time and resource management platform aimed at agencies and service firms, and its pricing has a detail that changes the comparison: on the entry Professional plan, quoting and invoicing are paid add-ons rather than included modules. Add both and the plan costs roughly what the Advanced tier does — except Advanced includes them, doubles the storage and adds recurring projects, templates and an organisational chart, while requiring at least five users. There is no free plan, but the 30-day trial takes no card and onboarding is included at every level.

Key features

Time and project tracking
Tracks time against projects and feeds it straight into invoices.
Resource planning
Allocates staff and workload using Kanban and Gantt views.
Quoting and invoicing
Converts quotes to invoices; an add-on on Professional and included on Advanced.

Strengths and trade-offs

What works well

Quoting and invoicing included from the Advanced tier
Free onboarding with a specialist on every plan
30-day trial with no credit card

Where it falls short

Quoting and invoicing cost extra on Professional
Advanced requires a minimum of five users
No free tier at any level

Who it is for

Agencies, consultancies and service firms billing project time to clients.

Pick it or skip it

Pick ProWorkflow if

Small teams that only need project, task and time management — Professional starts at one user, $20 per user per month
Agencies that quote and invoice from the same system, which is free from Advanced at $30 per user per month
Teams of five or more, since Advanced adds recurring and retainer projects, templates and custom fields
Buyers who want implementation help included: onboarding with a specialist is free on every plan

Skip it if

You picked Professional for the price but need quoting and invoicing — those are $10 each on top
You are a team of fewer than five and want Advanced, which lists a 5+ user minimum
You want to try before committing budget: there is no free tier, only a 30-day trial
You need on-premise hosting, LDAP sync or a custom SLA, which are Enterprise and quote-only

Our verdict

Do the add-on maths before choosing Professional: with quoting and invoicing it lands near Advanced pricing without the extras. Advanced is the real product, if you have five seats.

Frequently asked questions

How much does ProWorkflow cost?: Professional is $20 per user per month and Advanced $30, both paid monthly, with about 10% off annually and an introductory offer of $18 and $29 displayed. Enterprise is contact-sales.
Does ProWorkflow include invoicing?: Not on Professional, where quoting and invoicing are $10 add-ons each. Both are free on the Advanced plan at $30 per user per month.
Is there a minimum number of users on ProWorkflow?: Professional starts at one user with no upper limit. Advanced requires a minimum of five users.
Does ProWorkflow have a free plan?: No. There is a 30-day free trial with no credit card required, and free onboarding with a specialist on every paid plan.
How much does ProWorkflow cost?: ProWorkflow starts at $20/user/mo as a flat monthly price. We verified this against the vendor's pricing page; see "What we checked" below for the date.
Does ProWorkflow have a free plan?: No free plan is listed on the vendor's pricing page. ProWorkflow is sold as a paid subscription.
Who is ProWorkflow best for?: Agencies, consultancies and service firms billing project time to clients.
What are the main drawbacks of ProWorkflow?: The trade-offs we noted: Quoting and invoicing cost extra on Professional; Advanced requires a minimum of five users; No free tier at any level.
When should you not use ProWorkflow?: Skip ProWorkflow if: You picked Professional for the price but need quoting and invoicing — those are $10 each on top; You are a team of fewer than five and want Advanced, which lists a 5+ user minimum; You want to try before committing budget: there is no free tier, only a 30-day trial.

What we checked

Public APIOffers a documented API you can build against.Not checked
Mobile appHas a native app for iOS or Android, not just a mobile website.Not checked
Open source / self-hostableSource is open and the tool can be run on your own infrastructure.Not checked
SSO (SAML)Supports SAML single sign-on on at least one plan.Not checked

“Not checked” means exactly that — we have not verified it, and we do not guess.

Evidence and freshness

Status: Vendor pricing page verifiedReviewed: 2026-09-09

ProWorkflow — Pricing ↗
Checked 2026-09-09 · Supports: 30-day free trial, no credit card, cancel anytime; prices can be shown in USD, GBP or EUR, Professional $20 per user per month paid monthly with no user limit, saving $2 per month on the yearly plan; minimum 1 user, 25 GB file space; quoting $10 and invoicing $10 as add-ons; setup costs free, Professional includes 25 GB storage, unlimited external projects, unlimited tasks, unlimited client access and task templates, Advanced $30 per user per month paid monthly, saving $3 per month on the yearly plan; minimum 5+ users, 50 GB file space; quoting, invoicing and setup all free, Advanced adds an organisational chart, recurring and retainer projects, priority training and support, project templates, custom project fields and internal projects, An introductory offer is displayed at $18 per user per month for Professional and $29 for Advanced, Enterprise is contact-sales: everything in Advanced plus a dedicated account manager, on-premise hosting, Active Directory and LDAP sync, custom payment options and a custom SLA, Annual billing is advertised as saving up to 10%, All plans include free onboarding with a ProWorkflow specialist and no training fees

Limit: Vendor pricing page was reviewed by an editor on this date; this record is not a ToolCompare benchmark. Prices and limits change. The quoting and invoicing add-ons are listed as $10 each without stating whether the charge is per user or per account. The page shows both an 'introductory offer' price and a standard price for each tier without stating how long the introductory rate lasts.

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