Productivity
OmniFocus
Task management built around GTD.
What it is
OmniFocus is a task manager built around the Getting Things Done method, made by The Omni Group for iPhone, iPad and Mac. Tasks are organized into projects, tags and folders, and a review cycle keeps lists current. The Forecast view combines calendar events with due tasks so the day can be judged at a glance, and Perspectives let each person save their own filtered views of the database. Data syncs across devices through the company's sync service.
OmniFocus pricing
OmniFocus does not publish a plan ladder we could verify. Pricing not verified.
Prices read from the vendor's own pricing page on 2026-09-03. Vendors change plans without notice — check the source before you budget.
Key features
Forecast view
Calendar events and due tasks side by side to plan realistic days.
Perspectives
Save custom filtered views for focus modes like today's work or waiting-on items.
Projects and tags
Sequential and parallel projects with tags for context across lists.
Capture everywhere
Quick entry on iPhone, iPad, Mac and Apple Watch.
Strengths and trade-offs
What works well
- Handles genuinely complex personal systems
- Custom perspectives are powerful
- Strong automation support
Where it falls short
- Complexity overwhelms casual users
- Apple platforms plus a web add-on
- Expensive relative to simpler apps
Who it is for
People running a serious GTD practice with many projects.
Our verdict
The right tool if you already work this way. If you do not, it will feel like homework.
Frequently asked questions
- Is OmniFocus available on Windows or Android?
- No. It is built for Apple devices only — iPhone, iPad, Mac and Apple Watch — with sync between them. Mixed-platform teams should look elsewhere.
- Does OmniFocus require a subscription?
- Both models exist: a one-time purchase per major version, or a subscription that bundles the apps with ongoing updates. Check which model the current version uses before buying.
- Who is OmniFocus best for?
- People running a serious GTD practice with many projects.
- What are the main drawbacks of OmniFocus?
- The trade-offs we noted: Complexity overwhelms casual users; Apple platforms plus a web add-on; Expensive relative to simpler apps.
What we checked
- Public APIOffers a documented API you can build against.No
- Mobile appHas a native app for iOS or Android, not just a mobile website.Yes
- Open source / self-hostableSource is open and the tool can be run on your own infrastructure.No
- SSO (SAML)Supports SAML single sign-on on at least one plan.No
“Not checked” means exactly that — we have not verified it, and we do not guess.
Evidence and freshness
Status: Source listed, figures not recordedReviewed: 2026-09-03
- OmniFocus — Pricing ↗
Checked 2026-09-03 · Supports: An automated check confirmed this vendor pricing page was reachable on the date shown. No plan name, price or limit was extracted from it.
Limit: This record's price has NOT been verified line by line by an editor: the only evidence is an automated reachability check of the vendor pricing page. Treat the figures as unconfirmed until an editor reviews the page. Automated check: the pricing page was fetched on this date and contained pricing information. An editor has not read it line by line.
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