Productivity tools in 2026, compared by price
We track 61 productivity tools. The list below is ordered by what it costs to start, cheapest first. Tools that cannot be put on that scale — usage-based pricing, a free tier, or a price we could not verify — come last, and each one says which case it is. The cheapest verified entry point is Logseq at Free.
How to choose productivity tools
Productivity tools are the freemium heart of this site: almost every one starts free, and the paid plans mainly lift limits — version history, guests, automations, storage. The free tiers are genuine products, not trials, which is why several entries below read free tier rather than a price.
The costs arrive with scale. Guest and collaborator rules decide whether external partners need paid seats, and AI assistants are increasingly sold as a per-seat add-on on top of the plan. Verify the limits that map to how your team actually shares work.
Before you commit, check:
- Guest and collaborator limits on free and paid plans
- Version history and storage caps by tier
- Whether AI features cost extra per seat
- Automation limits, if the tool has workflows
No vendor has paid for a position on this page. Price is not quality: the cheapest tool here is not the best one for your team, it is only the cheapest. We do not publish a quality score because we do not have one we can stand behind. How we score tools.
- Notion Calendar
Pro calendar for teams.
Seamless Notion Sync: See your Notion databases directly on your calendar.
Freeverified
- Todoist
Simple task list.
Speed: Entering a task takes just seconds; the keyboard shortcuts are industry-best.
From $4/moverified
- Readwise
Collects and resurfaces your highlights.
Brings highlights back instead of burying them
From $5.59/mo billed annuallyverified
- Miro
Online whiteboard.
Infinite Space: You will never run out of room for ideas; keep everything on one board.
From $8/user/mo billed annuallyverified
- Skool
Community with courses.
High Engagement: Gamification features keep members constantly active.
From $9/moverified
- Superhuman
Fast keyboard-first email client.
Very fast keyboard workflow
From $12/user/mo billed annuallyverified
- TitanFile
Secure file sharing and client collaboration platform.
External recipients can exchange files without consuming an internal paid license.
From $16/moverified
- Ghost
Pro publishing platform.
Flawless Writing: A minimalist editor that keeps your focus strictly on the content.
From $18/mo billed annuallyverified
- Zapier
App automation.
Widest App Support: No other tool can connect as many different applications.
From $19.99/mo billed annuallyverified
- 1Password
Secure password manager.
Impeccable Security Record: Holds the most prestigious security certifications in the industry.
From $24.95/user/mo billed annuallyverified
- Shortwave
AI email client built on Gmail.
Vendor names the underlying models and quotas openly
From $30/user/moverified
- Airtable
Smart database.
Visual Flexibility: Look at the same data from 5 different perspectives (grid, gallery, etc.).
Free tier availablenot a monthly price
- Akiflow
Consolidates tasks and calendar into a day plan.
Pulls tasks from many sources into one place
Pricing not verifiednot a monthly price
- Alfred
macOS launcher with workflows.
Workflows automate genuinely complex tasks
Free tier availablenot a monthly price
- Anytype
Local-first, encrypted workspace.
Self-hosting requires no membership at all
Free tier availablenot a monthly price
- Bear
Markdown notes for Apple devices.
Beautiful, distraction-free writing
Free tier availablenot a monthly price
- Bitwarden
Open-source password manager.
Open source and independently audited
Free tier availablenot a monthly price
- Box
Content management for enterprises.
Strong governance and compliance controls
Free tier availablenot a monthly price
- Calendly
Painless scheduling.
Time Saver: Reduces 5-6 emails worth of scheduling traffic down to a single link.
Free tier availablenot a monthly price
- Capacities
Object-based note taking.
Object model suits linked knowledge
Free tier availablenot a monthly price
- Checkvist
Checkvist is a keyboard-focused online outliner.
Free tier includes unlimited lists, sharing and the open API
Free tier availablenot a monthly price
- Craft
Document and note app with a strong editor.
Documents genuinely look good
Free tier availablenot a monthly price
- Dashlane
Password manager with dark web monitoring.
Clear interface with good onboarding
Free tier availablenot a monthly price
- Enpass
Password management software.
Your vault syncs via your own cloud, not theirs
Free tier availablenot a monthly price
- Evernote
Long-running note taking and web clipping.
Search inside attachments and images
Free tier availablenot a monthly price
- Fantastical
Calendar app for Apple devices.
Natural language event creation
Free tier availablenot a monthly price
- Freeplane
Free mind mapping application.
Pricing not verifiednot a monthly price
- Google Workspace
Gmail, Docs, Drive and Meet for business.
Real-time collaboration remains the benchmark
Pricing not verifiednot a monthly price
- Keeper
Password and secrets management.
Strong enterprise admin controls
Pricing not verifiednot a monthly price
- KeeWeb
Free and open-source password management software.
Pricing not verifiednot a monthly price
- LastPass
Password management software.
Unlimited password storage on every plan including free
Free tier availablenot a monthly price
- Mem
AI-organised notes.
Seven published tiers, so capacity can be matched closely
Free tier availablenot a monthly price
- Microsoft 365
Office apps and cloud services.
Desktop Word and Excel remain the most capable
Pricing not verifiednot a monthly price
- Mindomo
Online collaborative mind mapping software.
Wide import and export format support, including MindManager and XMind
Free tier availablenot a monthly price
- Motion
AI calendar that schedules your tasks.
Turns a task list into an actual plan
Pricing not verifiednot a monthly price
- n8n
Workflow automation you can also self-host.
Usage-based pricingnot a monthly price
- Notion
The all-in-one workspace.
Infinite Flexibility: Build the exact system your team needs from the ground up.
Free tier availablenot a monthly price
- Obsidian
Digital brain.
Total Privacy: Your notes live on your device, not on someone else's server.
Free tier availablenot a monthly price
- OmniFocus
Task management built around GTD.
Handles genuinely complex personal systems
Pricing not verifiednot a monthly price
- OnlyOffice
Office suite developed by Ascensio System SIA.
Pricing not verifiednot a monthly price
- Passwork
Spanish password manager.
Pricing not verifiednot a monthly price
- Proton Mail
Encrypted email from Switzerland.
Zero-access encryption on every plan including free
Free tier availablenot a monthly price
- QOwnNotes
Note taking app with markdown support.
Pricing not verifiednot a monthly price
- Raycast
Keyboard launcher and command palette for macOS.
Fast and keyboard-driven
Free tier availablenot a monthly price
- Reclaim.ai
Automatic calendar blocking for habits and tasks.
Defends focus time automatically
Free tier availablenot a monthly price
- Simplenote
Note-taking application.
Genuinely free with no tier
Pricing not verifiednot a monthly price
- Spark Mail
Email client with team features.
Free tier is a fully usable client with unlimited accounts
Free tier availablenot a monthly price
- Strava
Social network for athletes.
Competitive Spirit: Segments transform every workout into a potential race.
Free tier availablenot a monthly price
- Sunsama
Daily planner that pulls tasks from your tools.
Daily planning ritual that actually sticks
Pricing not verifiednot a monthly price
- Sync.com
End-to-end encrypted cloud storage.
Zero-knowledge encryption by default
Free tier availablenot a monthly price
- TagSpaces
Data manager and file navigator.
Pricing not verifiednot a monthly price
- Things
Task manager for Apple devices.
Design clarity that reduces friction
Pricing not verifiednot a monthly price
- TickTick
Tasks, habits and calendar in one app.
Tasks, habits and calendar together
Free tier availablenot a monthly price
- TiddlyWiki
Personal wiki software.
Entire wiki is one portable file
Pricing not verifiednot a monthly price
- Toggl Track
Cross-platform time tracking app.
Starting a timer takes one click
Pricing not verifiednot a monthly price
- Workflowy
Outliner software.
One structure to learn, nothing to configure
Free tier availablenot a monthly price
- Zim
Topics referred to by the same term.
Pricing not verifiednot a monthly price
Head-to-head comparisons
Two productivity tools side by side, on price and on the features we actually checked.
Looking to switch?
What each of these costs to replace, with the closest tools that do the same job.