Productivity

Zapier

App automation.

What it is

Zapier is the 'digital glue' that connects thousands of internet apps. Even without coding knowledge, you can set up automated 'Zaps' between your tools. For instance, you can save Gmail attachments to Dropbox and then notify yourself via Slack automatically. Supporting over 6,000 apps, Zapier is a productivity engine that eliminates manual, repetitive tasks, saving professionals dozens of hours every week.

Key features

Multi-Step Zaps
Chain together dozens of different actions from a single trigger event.
Conditional Logic
Build 'Paths' that send data to different places based on specific criteria.
Zapier Tables
Create a dedicated database area specifically for your automated data.
Formatter
Automatically reformat dates, text, and numbers as they move between apps.

Strengths and trade-offs

What works well

Widest App Support: No other tool can connect as many different applications.
No-Code: Build complex automations easily through a drag-and-drop builder.
High Reliability: Error rates for workflows are low and they are easy to monitor.
Ready Templates: One-click installation options for the most popular automations.

Where it falls short

High Cost: Monthly fees can become very expensive as the number of 'tasks' increases.
API Changes: If an integrated app changes its API, your automation may break.
Polling Lag: Entry-level plans check for updates every 15 minutes (not real-time).

Who it is for

Ops Managers, Marketers, and Solopreneurs.

Pick it or skip it

Pick Zapier if

Occasional automations: 100 tasks a month and unlimited two-step Zaps are free
Solo operators who need multi-step Zaps, webhooks and premium apps from $19.99/month annually
Teams of up to 25 with shared workflows and SSO from $69/month

Skip it if

You need multi-step workflows for free — Free is two-step only
Your task volume is unpredictable: monthly overage is billed at 2.5x the base rate
You prefer per-seat pricing; Zapier prices by tasks

Our verdict

The widest app catalogue in no-code automation, which is usually the deciding factor.

Closest alternatives we track

Same category, ordered by verified starting price.

Make.com
$9/user/mo
Pro automation.

Frequently asked questions

Is Zapier free?: Zapier has a free plan with 100 tasks a month and unlimited two-step Zaps. Multi-step workflows, webhooks and premium apps require Professional, which starts at $19.99 a month on annual billing for 750 tasks. Team starts at $69 a month for 2,000 tasks and 25 users. Annual billing saves 33% and there is a 14-day trial.
How much does Zapier cost?: Zapier starts at $20/user/mo per user. We verified this against the vendor's pricing page; see "What we checked" below for the date.
Who is Zapier best for?: Ops Managers, Marketers, and Solopreneurs.
What are the main drawbacks of Zapier?: The trade-offs we noted: High Cost: Monthly fees can become very expensive as the number of 'tasks' increases.; API Changes: If an integrated app changes its API, your automation may break.; Polling Lag: Entry-level plans check for updates every 15 minutes (not real-time)..
When should you not use Zapier?: Skip Zapier if: You need multi-step workflows for free — Free is two-step only; Your task volume is unpredictable: monthly overage is billed at 2.5x the base rate; You prefer per-seat pricing; Zapier prices by tasks.

What we checked

Public APIOffers a documented API you can build against.Yes
Mobile appHas a native app for iOS or Android, not just a mobile website.No
Open source / self-hostableSource is open and the tool can be run on your own infrastructure.No
SSO (SAML)Supports SAML single sign-on on at least one plan.Yes

“Not checked” means exactly that — we have not verified it, and we do not guess.

Evidence and freshness

Status: Vendor pricing page verifiedReviewed: 2026-09-08

Zapier — Pricing ↗
Checked 2026-09-08 · Supports: Free: 100 tasks/month, unlimited Zaps, two-step only, Professional from $19.99/month annual for 750 tasks; Team from $69/month for 2,000 tasks and 25 users, Enterprise custom; annual saves 33%; overage 2.5x monthly or 1.25x annual; 14-day trial

Limit: Vendor pricing page was reviewed by an editor on this date; this record is not a ToolCompare benchmark. Prices and limits change.

Compare Zapier with alternatives

Zapier vs Make.com

More Productivity tools: see the full Productivity category

What it is

Key features

Multi-Step Zaps

Chain together dozens of different actions from a single trigger event.

Conditional Logic

Build 'Paths' that send data to different places based on specific criteria.

Zapier Tables

Create a dedicated database area specifically for your automated data.

Formatter

Automatically reformat dates, text, and numbers as they move between apps.

Strengths and trade-offs

What works well

Widest App Support: No other tool can connect as many different applications.
No-Code: Build complex automations easily through a drag-and-drop builder.
High Reliability: Error rates for workflows are low and they are easy to monitor.
Ready Templates: One-click installation options for the most popular automations.

Where it falls short

High Cost: Monthly fees can become very expensive as the number of 'tasks' increases.
API Changes: If an integrated app changes its API, your automation may break.
Polling Lag: Entry-level plans check for updates every 15 minutes (not real-time).

Pick it or skip it

Pick Zapier if

Occasional automations: 100 tasks a month and unlimited two-step Zaps are free
Solo operators who need multi-step Zaps, webhooks and premium apps from $19.99/month annually
Teams of up to 25 with shared workflows and SSO from $69/month

Skip it if

You need multi-step workflows for free — Free is two-step only
Your task volume is unpredictable: monthly overage is billed at 2.5x the base rate
You prefer per-seat pricing; Zapier prices by tasks

Frequently asked questions

Is Zapier free?

Zapier has a free plan with 100 tasks a month and unlimited two-step Zaps. Multi-step workflows, webhooks and premium apps require Professional, which starts at $19.99 a month on annual billing for 750 tasks. Team starts at $69 a month for 2,000 tasks and 25 users. Annual billing saves 33% and there is a 14-day trial.

How much does Zapier cost?

Zapier starts at $20/user/mo per user. We verified this against the vendor's pricing page; see "What we checked" below for the date.

Who is Zapier best for?

Ops Managers, Marketers, and Solopreneurs.

What are the main drawbacks of Zapier?

The trade-offs we noted: High Cost: Monthly fees can become very expensive as the number of 'tasks' increases.; API Changes: If an integrated app changes its API, your automation may break.; Polling Lag: Entry-level plans check for updates every 15 minutes (not real-time)..

When should you not use Zapier?

Skip Zapier if: You need multi-step workflows for free — Free is two-step only; Your task volume is unpredictable: monthly overage is billed at 2.5x the base rate; You prefer per-seat pricing; Zapier prices by tasks.

What we checked

Public APIOffers a documented API you can build against.Yes

Mobile appHas a native app for iOS or Android, not just a mobile website.No

Open source / self-hostableSource is open and the tool can be run on your own infrastructure.No

SSO (SAML)Supports SAML single sign-on on at least one plan.Yes

“Not checked” means exactly that — we have not verified it, and we do not guess.

Evidence and freshness

Status: Vendor pricing page verifiedReviewed: 2026-09-08

Zapier — Pricing ↗

Checked 2026-09-08 · Supports: Free: 100 tasks/month, unlimited Zaps, two-step only, Professional from $19.99/month annual for 750 tasks; Team from $69/month for 2,000 tasks and 25 users, Enterprise custom; annual saves 33%; overage 2.5x monthly or 1.25x annual; 14-day trial

Limit: Vendor pricing page was reviewed by an editor on this date; this record is not a ToolCompare benchmark. Prices and limits change.