Productivity
Workflowy
Outliner software.
What it is
WorkFlowy is a single infinite outline: everything is a bullet you can zoom into, tag and search. One infinite outline sounds limiting until you use zoom and tags as the filing system, at which point structure is free. It is deliberately not a document editor, so anything needing layout or images belongs somewhere else.
Workflowy pricing
Workflowy publishes 1 plan. Paid tiers start at $8.99/mo billed monthly.
| Plan | Price | What the vendor’s page says |
|---|---|---|
| Pro | $8.99/mo billed monthly | Pro $8.99/month monthly or $6.99/month billed annually |
Prices read from the vendor's own pricing page on 2026-09-07. Vendors change plans without notice — check the source before you budget. Source Price verification log.
Key features
Infinite outline
Nests every item as a bullet you can zoom into as its own page.
Tags and mirrors
Filters across the outline and reuses the same item in several places.
Keyboard-driven editing
Restructures large outlines without leaving the keyboard.
Strengths and trade-offs
What works well
- One structure to learn, nothing to configure
- Zooming into any bullet keeps focus
- Very fast
Where it falls short
- Outline structure does not suit every kind of note
- Limited formatting
- Collaboration is basic
Who it is for
People who think in nested lists.
Pick it or skip it
Pick Workflowy if
- Outlining and note-taking where an infinitely nested list is the whole point
- Light users — the free plan includes every feature, only the volume is capped
- Trying Pro properly: there is a 7-day trial
Skip it if
- You write a lot — the free plan allows 100 new nodes per month, which a heavy week uses up
- You upload files often; free storage is capped at 100MB
- You want a visual board or calendar; this is a text outliner
Our verdict
Beautifully simple if the outline model fits your head. If it does not, nothing will convince you.
Frequently asked questions
- Does Workflowy have a free plan?
- Yes. Workflowy offers a free tier with limits; paid plans unlock higher usage or team features.
- Who is Workflowy best for?
- People who think in nested lists.
- What are the main drawbacks of Workflowy?
- The trade-offs we noted: Outline structure does not suit every kind of note; Limited formatting; Collaboration is basic.
- When should you not use Workflowy?
- Skip Workflowy if: You write a lot — the free plan allows 100 new nodes per month, which a heavy week uses up; You upload files often; free storage is capped at 100MB; You want a visual board or calendar; this is a text outliner.
What we checked
- Public APIOffers a documented API you can build against.Not checked
- Mobile appHas a native app for iOS or Android, not just a mobile website.Yes
- Open source / self-hostableSource is open and the tool can be run on your own infrastructure.Not checked
- SSO (SAML)Supports SAML single sign-on on at least one plan.Not checked
“Not checked” means exactly that — we have not verified it, and we do not guess.
Evidence and freshness
Status: Vendor pricing page verifiedReviewed: 2026-09-07
- Workflowy — Pricing ↗
Checked 2026-09-07 · Supports: free plan with 100 nodes per month and 100MB file uploads, all features included, Pro $8.99/month monthly or $6.99/month billed annually, Pro removes node and upload limits, 7-day free trial
Limit: Vendor pricing page was reviewed; this record is not a ToolCompare benchmark.
Tools that do the same job as Workflowy
Same job, different pricing. Verified starting price first.
More Productivity tools: see the full Productivity category
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